U.S. Mission to Canada Public Affairs Grants Program



The 2019 grant applications period will close on August 30, 2019 at 18:00 EDT. Thank you to all our partners, and thank you for your interest.  Please check back in the next several months for our new grant program. (Updated August 30,2019 at 3:30 pm EST)


Request for Applications Announcement

Announcement Type: Grant/Fixed Amount Award

Funding Opportunity Title: U.S. Mission to Canada Public Affairs Grants Program Statement

Funding Opportunity Number: SCA-525-19-GR000

CFDA Number: 19.040 — General Department of State Assistance

Date Opened: November 6, 2018

Closing Date and Time for Submission of Application: Proposals will be considered on a rolling basis until August 30, 2019, 18:00 EDT.  All projects must begin before September 30, 2019.  This does not mean that the activity being funded must be completed before September 30, 2019, but preparation for the activity must begin before that date.


Eligibility Category: Civil society organizations, local representatives of civil society, think tanks, non-governmental organizations, and academic institutions located in Canada; U.S. not-for-profits with a partner in Canada.  For-profit entities are not eligible for U.S. government grants.

Est. Project Start Date: Before September 30, 2019

Est. Project End Date: January 1, 2022

Award Ceiling: U.S. $20,000.00

Award Floor: U.S. $3,000.00

Electronic Requirement: Yes (applications must be submitted by email to: Ottawa-PA@State.gov)

Announcement Type: New Announcement

Federal Agency Contact: Grants Officer Susan E. Bridenstine

Email: ottawa-pa@state.gov

  • Funding Opportunity Description

Background Information: The U.S. Mission to Canada Public Affairs Section (PAS) is pleased to announce that funding is available through the Public Affairs Grants program to support activities that promote U.S.-Canada bilateral relations in the following four priority areas:

1) Increase entrepreneurship and community prosperity, and support professional and educational exchanges, especially among youth and underserved communities;

2) Enhance civil society’s ability to respond to transnational crime, natural disasters, terrorist threats and public health challenges;

3) Enhance bilateral partnerships in promotion of rule of law assistance and cooperation in the Americas and beyond; and

4) Promote cultural and civic exchanges and enhance understanding of our shared values, traditions and history; promote North American institutional and/or community linkages.

Please follow all instructions below carefully.

Eligibility is limited to those who qualify to receive U.S. grants, and who have the ability to develop and implement their proposed programs with Canadians and Americans.  The U.S. Mission to Canada and the Department of State encourage organizations that have not previously received international program funding from the U.S. Government to apply under this announcement.

  • Purpose of Grant

The goal of these grants is to enhance relations between Canadian and U.S. organizations and people in the priority areas described, and/or to inform Canadian audiences about the United States, its culture, society, government, legal, economic and political systems, and values.  To further these goals, grant proposals must include a specific focus on American content, which can include speakers who are experts in U.S. policy, academia, culture, and economics; the use of U.S. training models or materials; exchanges with U.S. institutions; or promotion of U.S. culture and art.

  1. Activities that are typically funded include, but are not limited to:
  • Academic and professional lectures;
  • Public seminars and programs;
  • Professional development workshops and training for youth and underserved communities;
  • Professional and academic exchanges and projects;
  • Artistic and cultural workshops, joint performances, and exhibitions.
  1. Activities that are not funded include, but are not limited to:
  • Grants to individuals or for-profit entities;
  • Scientific or academic research;
  • Paying to complete activities begun with other funds;
  • Projects that are inherently political in nature or that contain the appearance of partisanship/support to individual or single-party electoral campaigns;
  • Trade delegations/shows/seminars;
  • An organization’s startup costs;
  • Fundraisers;
  • Salaries for employees of the requesting organization.
  1. Our grants policy does not permit us to use U.S. government funds for the following:
  • Full or partial costs for first-class, business class, or super economy airline tickets;
  • Travel for U.S. Federal government employees;
  • Alcoholic beverages;
  • Receptions/banquets and entertainment.
  • Award Information

PAS reserves the right to award more or less than the funds described in the absence of worthy applications or under such other circumstances as it may deem to be in the best interest of the U.S. government.

Proposals will be considered on a rolling basis until August 30, 2019, at 18:00 (EDT).  All applicants are typically contacted six to eight weeks after they submit a proposal, and informed whether their proposal was selected.  Grant Proposals must be submitted at least 10 weeks before the start of the program

Proposals are due at noon on the first Tuesday of each month.

The U.S. government may make the award on the basis of initial applications received, without discussions or negotiations.  Each initial application should contain the applicant’s best terms from a cost and technical standpoint.  The U.S. government reserves the right to enter into discussions with one or more applicants to obtain clarification, additional details, or to suggest refinements in the program description, budget, or other aspects of the application.

  • Eligibility Information:

The U.S. Mission to Canada encourages applications from all sectors in Canada, as well as U.S. not-for-profit organizations that have partners in Canada, and registered Canadian organizations: civil society organizations, local representatives of civil society, think tanks, non-governmental organizations, and academic institutions.

To be eligible for a grant award, in addition to other conditions of this request for applications, organizations must have a commitment to non-discrimination with respect to beneficiaries and adherence to equal opportunity employment practices. Non-discrimination includes equal treatment without regard to race, religion, ethnicity, gender, sexual orientation, or political affiliation.  Commercial firms are ineligible to receive funding through this award mechanism.

  • Application Submission

How to Apply

Proposals must be entered in English onto the Grants Application template.  A complete grant submission must include the following documents:

Proposals must be submitted electronically to the U.S. Embassy in Ottawa at the following email address: Ottawa-PA@State.gov.  Email applications must only contain the PAS Grants Application, and the budget attachment. Applications are accepted in English only, and final grant agreements will be concluded in English.  Applicants will receive a confirmation e-mail from the U.S. Embassy Ottawa (PAS) to indicate that we have received the proposal.

  • Application Documents

Proposals must be a maximum of 12 pages, and must be submitted on the PAS Grants Application form and the budget form.  Submissions with additional attachments other than the required PAS Application Form and budget form will be rejected.  Please submit a concise project description, clearly identifying the activities that Public Affairs funding will support.  The following instructions give a broad overview of what the project description should include, and the evaluation criteria provide details of more program-specific information to provide.

Cover Sheet: The Grant Application includes a cover sheet that provides a summary of the project description with reference to the amount and duration of the funding request.


  • The applicant must concisely outline a plan of action that describes the scope and detail of how the proposed work will be accomplished.  Applicants must account for all activities for which they are seeking grant funding.  If appropriate, cite factors that might accelerate or decelerate the work and state reasons for taking the proposed approach rather than alternatives.  Describe any unusual features of the project, such as design or technological innovations, reductions in cost or time, or extraordinary social and community involvement.
  • Applicants must provide projections of the accomplishments each function or activity will achieve in such terms as desired outcomes and projected outputs including the number of people it will reach, and the number of activities. When accomplishments cannot be quantified by activity or function, list them in chronological order to show the schedule of accomplishments and their target dates.  List organizations, cooperating entities, consultants, or other key individuals who will work on the project, along with a short description of the nature of their effort or contribution.
  • Requests to fund speaker travel MUST include the name of the speaker, his or her organization, and a short biography of the speaker.


  • Applicants must complete and submit a detailed budget, with a detailed explanation for each budget line item.  Please see application form for detailed information about the budget.  Budget numbers must be provided in U.S. dollars.

Completeness of Proposal:

  • Grant proposals should include all of the information requested above. Incomplete proposals will not be considered;
  • Proposals will not be considered until all information is received in electronic form.  Proposals must be completed in English;
  • Email submissions should only include the PAS Grants application form and the budget form.  Additional attachments will not be accepted;
  • Please state the name of your organization in the subject line of your email submission.
  • Review and Selection Process

Each application submitted under this announcement will be evaluated and rated on the basis of the following evaluation criteria:

  • Goals and Objectives: The project is likely to provide maximum impact in achieving the proposed results.  The project addresses one or more of the PAS thematic priorities outlined in the “Funding Opportunity Description.” Applicant demonstrates she/he is able to measure program success against key indicators and provide milestones to indicate progress toward U.S. Mission Canada goals.
  • Strengths and Innovation: Applicant clearly describes how his/her proposal will accomplish the requested program within the proposed timeframe, and articulates an innovative strategy or plan.  The project builds civil society leadership and capacity, and demonstrates sustainable capacity building.
  • Organizational Capacity: The organization has expertise in one or more of the U.S. Mission to Canada’s thematic priorities and demonstrates the ability to perform the proposed activities.  The applicant provides a two-sentence bio with a link to an online biography in the PAS application form.
  • Budget and Budget Justification: The budget and narrative justification are reasonable in relation to the proposed activities and anticipated results, and the plan for services is realistic and allowable.  Please see Department of State’s Standard Terms and Conditions.
  • Award Administration

Award Notices:

  • Public Affairs will notify applicants whose proposals are selected for funding within six to eight weeks of their submission. Applicants who have not heard from us after six weeks may contact us at Ottawa-PA@State.gov. Organizations whose applications will not be funded will also be notified in writing.
  • Applicants whose projects are selected for funding must obtain a DUNS number from Dun and Bradstreet (DNB.ca) to receive a grant. The DUNS number is a unique nine-digit identifier that identifies an organization.
  • Applicants must also register with SAM.gov.
  • Other registration requirements may also apply.

Reporting Requirements:

  • All awards issued under this announcement will require either a program and/or financial report on a frequency specified in the award agreement. Depending on the funding mechanism a final grant report and budget/accounting in English are due either 30 or 90 days after completion of the grant award end date.  The disbursement of funds may be tied to timely submission of these reports.  All other details related to award administration will be specified in the award agreement.

Terms and Conditions:

  • All recipients must be aware of the Standard Terms and Conditions that apply to overseas grantees and comply with all applicable terms and conditions during the project period.  Applicants can access the Standard Terms and Conditions here.

Thank you for your interest in the U.S. Mission to Canada’s Public Affairs Grant Program.