Procurement

System for Award Management (SAM)

The System for Award Management (SAM) is an official website of the U.S. Government. There is no cost to use SAM. You can use the SAM website for FREE to:

  • Register to do business with the U.S. Government
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All contractors must be registered in the SAM Database prior to contract award pursuant to FAR provision 5.204-7.  Therefore prospective offerors are encouraged to register prior to the submittal of quotations/proposals. The guidelines for registration in SAM are available at the following links:

Important Notice

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The Embassy of the United States of America invites you to submit a price quotation to supply, deliver and install various fitness equipment for U.S. Embassy GYM. Written proposals must be submitted on or before 4:00 P.M. EST on December 12, 2019. No Written proposals will be accepted after this time. Electronic offers may be submitted with “Proposal 19CA5220Q0002 Attached” listed in the subject line to the following email address ProcurementOttawa@state.gov on or before 4:00 P.M. EST December, 12, 2019. No electronic proposals will be accepted after this time.

The Contractor shall supply, deliver and install various Gym Equipment in accordance with the specifications and terms and conditions set in the solicitation. Please note this solicitation is not ready to be issued as of this date. The Embassy of the United States in Ottawa will launch the solicitation on the U.S. Embassy Ottawa website when it is available.

Presolicitation Notice
RFQ 19CA5219Q0024

Offers are due on or before November 18, 2019 no later than 4PM. 

A site visit will be held on October 25, 2019, 10:00 A.M. at 490 Sussex Drive, Ottawa.  For additional information or to arrange for access to the site, please contact Mark Pawlikowski at 613-688-5366 or Rebecca Park at 613-688-5195 and provide the names of all individuals planning to attend the site visit. 

U.S. Consulate General – Toronto is seeking Requests for Quotations (RFQ) from reliable contracting and remodeling companies for the renovation of two washrooms in the Consulate Office Building. The Contractor shall provide all renovation services including labor, materials, and supervision. The Government will pay the Contractor the firm fixed price of the contract. Interested parties should contact Mr. John Studiner, Tel: 416-642-1542 or email: StudinerJR@state.gov for additional information regarding submitting a formal proposal and to visit to the site.

U.S. Embassy Ottawa is seeking Requests for Quotations (RFQ) for Embassy Digital Video Conference (DVC) Maintenance Services.  Offers are due on or before October 22, 2019 no later than 4PM.    The U.S. Embassy will accept written and electronic offers.  Please see the Request for Quotation (RFQ) for details:

The U. S. Consulate in Calgary is Solicitation for Quotes from reliable contractors for improving the overall aspect and functionality of the lunchroom.

This work will include the removal of existing cabinets.  The improvement work will require the following:

Installation of new hanging and floor cabinets on the South wall, adding an extension of the new cabinets over the fridge for extra storage space.  the quote should also include costs for a new faucet equipped with a water filter for both hot and cold water and a sink.  Finally, this should also include floor cabinets on the north wall with open shelves on both sides. Provision for painting the entire room, as well as for backsplash are expected as well.

Interested parties may contact Ms. Nathalie Annoual, General Service Assistant by email at annoualn@state.gov for further details.

Consulate Lunchroom Remodeling work – Scope of Work

U.S. Consulate General in Toronto would like to receive quotes from interested and reliable contractors for supply and installation of an audio and video system for an interview room at 360 University Avenue, downtown Toronto.

The system should be able to record the interview in the interview room to the DVR and monitor system and have the ability to record to a DVD.   The camera would be in the main interview room, and the recording equipment and monitor would be next door.   We may have to get headphones for the system, as the interview room is not 100% soundproof.

Here are some examples:

Interested parties may contact with Mr. Nathaniel D. Rein, General Services Office (Tel: 416-595-6531 or email: ReinND@state.gov ) for additional information for submitting a formal proposal and a site visit.

U.S. Consulate General – Toronto is seeking Requests for Quotations (RFQ) from reliable Telephone Answering Service Companies for afterhours answering services. Interested parties should contact Mr. Nathaniel Rein, General Services Office Tel: 416-595-6531 or email: ReinND@state.gov for additional information on submitting a formal proposal and to visit to the sites.

The U.S. Embassy located in Ottawa, Canada requires a retrofit of its Building Automation System (BAS).  The Contractor will be required to perform BAS retrofit Services as described in this Statement of Work. The retrofit is required to go from obsolete to latest standard of Building Automation System.

The U.S. Consulate General – Toronto is seeking Requests for Quotations (RFQ) from reliable asphalt paving companies.  The Contractor shall remove existing asphalt and dispose of offsite, fine grade existing base (up 150mm of granular), supply and place asphalt, remove old and install new bumper curbs, repair catch basins, and paint lines. Proposal will include costs for all labor, materials, supervision, and permits. The Government will pay the Contractor the fixed price for the contract.

Interested parties should contact with Mr. Nathaniel Rein, General Services Office (Tel: 416-595-6531 or email: ReinND@state.gov) for additional information submitting a formal proposal and to visit to the sites.

Presolicitation Notice

The U.S. Embassy Ottawa will launch the solicitation in the U.S. Embassy Ottawa website at the following link:  https://ca.usembassy.gov/embassy-consulates/ottawa/procurement/  when it is available.  Please see the Request for Quotation (RFQ) for details and actual response date.

The U.S. Embassy Ottawa will launch the solicitation in the U.S. Embassy Ottawa website at the following link:  https://ca.usembassy.gov/embassy-consulates/ottawa/procurement/ when it is available.  Please see the Request for Quotation (RFQ) for details and actual response date.